Hey, Coach!
Another week, another AI insight to help you streamline, scale, and elevate your business!
In today’s teachings:
How to: Set automated emails or texts to reinforce learning and stay connected with clients
Tech We’re Loving: Reclaim.ai, a smart calendar assistant that automatically schedules tasks, habits, and priorities in real time
Need a Laugh?: Coaching prompts that shouldn’t exist, but do!
HOW TO
Created with Reve.art
Most coaches have structured 1:1s and well-designed training modules—but what happens in the in-between? When life gets busy and there are competing priorities…
To keep your work top of mind and reinforce key learnings, try setting up automated emails or text nudges. These micro-reminders can help your clients stay focused, apply what they’ve learned, and feel supported—without needing to be in constant contact.
Here’s how:
Platforms like ActiveCampaign make it easy to create automated sequences that send messages at just the right time—daily, weekly, or at specific times - whichever works best for your clients!
Think:
🔁 A quick reflection question every Friday
📲 A motivational quote every Monday morning
💡 A recap of last week’s theme to keep the momentum going
TECH WE’RE LOVING
Reclaim.ai is a calendar assistant that automatically blocks time for your tasks, habits, and priorities. It integrates with Google Calendar and adapts in real time as meetings shift.
✨ Why We Love It:
📅 We love Reclaim because it helps protect time for coaching, thinking, and deep work. It automatically finds the best time for everything we need to get done.
📅 We use it to block time for habits like “review client notes,” “prep for 1:1s,” and even lunch breaks—and Reclaim moves those blocks around dynamically as meetings change.
📅 It syncs with tools like Todoist and Asana, so tasks we assign ourselves (or our team) actually get time on the calendar—instead of living in a never-ending to-do list.
📅 We’ve also used it to help busy leaders prioritize the things they say matter—because if it’s not on the calendar, it’s probably not happening.
Are you or a client drowning in back-to-backs? Reclaim might just be your calendar’s new best friend!
Coaching Prompts that Shouldn’t Exist (But do!)
Created with Reve.art
When the lines between self-reflection, burnout, and pop culture blur, we end up with prompts like these—equal parts ridiculous and painfully relatable.
Give me an icebreaker activity that doesn’t feel like a corporate cult initiation."
"Build a 90-day plan for someone who’s been emotionally unavailable since 2020”
"Explain to me how to maintain work-life balance while juggling 16 different projects."
"Help me write a follow-up email after I’ve accidentally ghosted someone for a week because I’ve been too busy to function."
"Create a self-care plan for someone whose 'break' is scheduled in 2027."
"Design a personal mission statement that sounds like I’ve got it all together, even though I’m just winging it."
Sometimes, laughter really is the best coaching tool, and AI isn’t all that bad!